
JOINING INSTRUCTIONS
CONFERENCE LOCATION
Interflam 2025 will take place at:
Royal Holloway, University of London (RHUL), Egham Hill, Egham, Surrey TW20 0EX
Customer Services: Tel + 44 (0)1784 443285
Saturday 9am - 8pm. Sunday 9am - 5pm
Monday - Friday 8am -8pm
24-hour security Telephone No: +44 (0)1784 443063 www.rhul.ac.uk
Free wireless internet connection is available in the Windsor building.
CONFERENCE SECRETARIAT
General enquiries:enquiries@interflam.co.uk
Registration enquiries : registration@interflam.co.uk
INTERFLAM REGISTRATION DESK
Tel: +44 (0)1784 276200 (Conference days 8am – 6.30pm)
(Messages will be passed on at the end of sessions)
ORGANISERS CONTACT NUMBER
Tel: +44 (0)7587 935856 ( from 9am Saturday 28th June to 6.00pm Wednesday 2nd July)
Email: enquiries@interflam.co.uk

Winsor conference Building
USEFUL INFORMATION
Windsor Tourist Office
Website - www.windsor.gov.uk for travel information, maps, accommodation, places to visit in the area
Programme updates at - www.interflam.co.uk/programme
Transport
https://tfl.gov.uk/plan-a-journey/
Train times at www.nationalrail.co.uk
https://www.southwesternrailway.com/
Train tickets: https://www.thetrainline.com/en-us
Inter-Airport and National Bus enquires www.nationalexpress.com
Taxi
Windsor Cars http://www.windsorcars.com/
(+44 1753 677677) Windsor Cars have a dedicated email for pre-booking journeys: bookings@windsorcars.com
IMPORTANT TRAVEL INFORMATION
Electronic Travel Authorisations (ETAs) have been introduced worldwide for visitors to the UK who do not currently need a visa for short stays, or who do not already have a UK immigration status. Cost £16.00
Check it you need a VISA or ETA https://www.gov.uk/get-eta
Apply for an ETA https://www.gov.uk/get-eta/apply or Download the UK ETA app on: Google Play or App Store
CONFERENCE REGISTRATION
The Conference Registration Desk is in the WINDSOR BUILDING and open at the times listed below. All conference documentation: badge, bags, tickets and guest tickets can be collected from here. Please wear your conference badge at all times, as identification is required to access conference services and sessions.
Date Registration for :- Times
Sunday 29th June Student Workshop 13.50
(Students only)
Sunday 29th June Conference 16.30 - 18.30
Monday 30th June Conference From 8.00 - Until 30 mins after close of session
Tuesday 1st July Conference From 8.00 - Until 30 mins after close of session
Wednesday 2nd July Conference From 8.00 - Until 30 mins after close of session
TIMES TO NOTE
Sunday 29th June
14.00-17.00 Student Workshop (Students only)
16.30 – 18.30 Early Registration in the Windsor Building
19.00 Informal Welcome Reception, Medicine Bar on Campus
(pre-booked tickets only)
Monday 30th June
08.00 – 09.00 Registration
09.00 Conference Opens
17.50 Poster Session A1
9.00 Conference BBQ, Founders Building South Quad (pre-
booked tickets only)
Tuesday 1st July
08.40 Conference Sessions Start
19.00 Coaches depart for Conference Dinner
19.30 Arrival at Ascot Racecourse
22.30 Coaches depart Ascot for Campus
Late bar in Crosslands Bar, Founders Building
Wednesday 2nd July
08.40 Conference Sessions Start
13.50 Poster Session B
16.40 Conference Close
CHECK-IN AND BEDROOM KEY COLLECTION
No vacancies exist for those who have not pre-booked accommodation
Booked Accommodation is in the Gowar and Wedderburn buildings (see map).
Saturday Check-in: The Hub reception from 16.00(see map)
Sunday Check-in: arrivals between 12.00 – 18.00 check-in is in the Delegate Lounge in the Gowar Building, Block H. (see map).
Check-in at all other times is at the Hub reception from 16.00.
If you require earlier check-in please let us know. (Unfortunately, we cannot guarantee that your room will be ready).
If your arrival is out of the Hub reception hours (17.00 – 09.00 weekends or between 20.00 – 08.00 week days) please use the red phone by the Hub reception desk to call security and they will issue your key and give directions to your room. If a member of the security team has provided the key, please ensure you check in with the Hub reception the following day to confirm your arrival. The College security team can be contacted on +44 [0] 1784 443063
The Gowar and Wedderburn buildings have a shared kitchen on each corridor. Cooking is not permitted in these kitchens but you may use microwaves and refrigerators. Tea and coffee making facilities are available for delegates to use. (Please note there is no crockery or cutlery available except for cups and spoons).
Rooms include full bed linen, basic toiletries and towels and Wi-Fi. We suggest that you bring any further creature comforts you might want for your stay: e.g. Radio, alarm clock, hairdryer (chocolate!) etc. Please remember to bring electrical adaptors with you if travelling from abroad and note that rooms do not have shaver sockets.
The Windsor Building is a short walk away from the accommodation block - through the Campus Grounds. Breakfast will beserved in the stunning Founders Building which is opposite the conference hall
CHECK OUT
Please check out by 10.00 on your day of departure. Return room key cards to the Hub reception or the Conference Registration Desk to complete the check-out process. There will be an area in the Windsor Building where you can store your luggage (conference days only).
Taxi telephone numbers will be available at the conference registration desk so that you can book your taxi for your departure.
If you have any accessibility needs or require special assistance, please let us know as soon as possib

THE HUB
Saturday Check-in: Hub reception from 16.00
Sunday Check-in: arrivals between 12.00 – 18.00 check-in is in the Delegate Lounge in the Gower Building, Block H. (See map).
Check-in at all other times is at the Hub Reception from 16.00

Wedderburn (Delegate Accommodation) and Gowar Buildings (Interflam delegate Lounge, Block H)
CONFERENCE DINNER: TUESDAY 1ST JULY
The conference dinner takes place at the Ascot Racecourse. Transport to and from the dinner will be provided and coaches will depart for the venue at 19.00. The dress code is smart-casual. Parking is available at the venue for those wishing to make their own way there. Guests are welcome and tickets must be purchased in advance.
Address: Ascot Racecourse, High St, Sl5 7JX
GENERAL CATERING ON CAMPUS
If you have not already done so, please inform us of any special dietary requirements as the university requires 10 days’ notice. Without prior knowledge your requirements will not be able to be met. Please note that Royal Holloway Campus is not a nut free zone.
Campus catering is at a minimum on the weekend.
There are many restaurants and pubs nearby Egham 10-15 mins) and Englefield Green (5-10 mins):
Fast food delivery service is also available.
OUTLETS OPENING TIMES
SU Shop Monday - Mon - Sat 8.00 - 18.00 Sunday 9.30 - 18.00
Café on the Square - Saturday and Sunday 10:00 - 16:00 and Monday - Friday 08:00-17:00
Boiler House Café Monday - Friday 08:00- 16:00 - Saturday - Sunday closed
BREAKFAST – FOUNDERS BUILDING DINING ROOM (SELF SERVICE – RESIDENTS ONLY)
Sunday 08.00 – 09.00
Monday 07.00 – 08.55
Tuesday 07.00 – 08.55
Wednesday 07.00 – 08.55
Thursday 08.00 – 09.00
HOW TO GET TO ROYAL HOLLOWAY UNIVERSITY
https://tfl.gov.uk/plan-a-journey/
BY AIR
For those arriving at London airports, we strongly recommend that you do not take the expensive black cabs, we recommend Windsor Cars http://www.windsorcars.com/ +44(0)1753 677677. Windsor Cars have a dedicated email for pre-booking journeys: bookings@windsorcars.com.
Most local taxi companies know the Royal Holloway campus well and should be able to drop you at the correct area for check-in.
TAXI FROM HEATHROW
(WINDSOR CARS – SEE ABOVE)
Taxi from Heathrow
Option 1 - MEET & GREET (Heathrow T2-T4 Collection)
If pre-booked and provided with all details incl flight number, Windsor Cars will monitor and track the flight, the driver will be waiting inside Arrivals Hall with a name board. The fare for this journey is £30.00 (Meet & Greet) which includes 20mins waiting time, after this waiting time charges will apply at rate of £18.00 per hour + car park charges.
Heathrow T5 Collection
The fare for this journey is £25.00 (Meet & Greet) which includes 20mins waiting time, after this waiting time charges will apply at rate of £18.00 per hour + car park charges. Or you can specify a time to go inside after landing to try to reduce as much waiting or car park charges if applicable
Option 2 - CALL ON ARRIVAL Heathrow T2-T4
If you telephone to book your taxi on your arrival at Heathrow, the driver collection point will be confirmed when you call, fare for this journey is £25.00 + car park, taxi will arrive between 15-20 mins.
T5 Collection
If you telephone to book your taxi on your arrival at Heathrow T5, the driver collection point will be confirmed when you call, fare for this journey is £20.00 + car park, taxi will arrive between 15-20 mins.
TAXI FROM GATWICK (WINDOR CARS)
Gatwick North/South Collection
Gatwick collections are pre-bookings only, once provided with all details incl flight number, the flight will be monitored and the driver will be waiting inside Arrivals Hall with a name board. The fare for this journey is £75.00 (Meet & Greet) which includes 20mins waiting time, after this, waiting times charges will apply at rate of £18.00 per hour + car park charges.
Please note payment by credit card will incur a charge.
BY BUS There is a bus service from London Heathrow, Terminal 5 to Royal Holloway, which stops on Egham Hill, just outside the gates to the main entrance of the University. You can see the bus timetable here.
If you arrive at other London Airports (Gatwick, Stansted, Luton, City) then either catch the train or bus to Central London andconnect with a train from Waterloo or use the inter-Airport bus service to Heathrow and catch a bus or cab as listed above. For further details on inter-Airport transportation go to www.nationalexpress.com
BY TRAIN There are frequent services from London Waterloo to Egham (35-40 minutes); Woking to Egham (35 minutes, change at Weybridge) and Reading to Egham (40 minutes). Services at weekends, especially those on Sundays, are less frequent than on weekdays. Train links to the rest of the country are available via the London stations or Reading. There are usually taxis waiting outside Egham station to take you to Royal Holloway, which is located less than a mile from the station. https://www.southwesternrailway.com/.
https://www.thetrainline.com/en-us
BY CAR Royal Holloway is on the A30, 19 miles from central London and about a mile south-west of the town of Egham. It is 2 miles from junction 13 of the M25 (London Orbital). After leaving the motorway, take the A30 west, and then signposted to Bagshot and Camberley (this is the Egham by-pass). At the first roundabout, take the second exit. At the second roundabout, take the second exit and continue on the A30 up Egham Hill. Royal Holloway is on the left at the top of the hill. Free parking is available on campus. The car parks are indicated on the campus map. SAT NAV post code is TW20 0EX.
CAR PARKING ARRANGEMENTS Interflam delegates will not need to register their vehicles in advance and therefore the car park signage requesting visitors to register their vehicles does not apply. The campus map shows a variety of car parks on site. For Interflam guests, we would suggest P4, P8 or P12 car parks.
As car parking spaces are free of charge, they cannot be booked and are allocated on a first come, first served basis. In the unlikely event that the on-campus car parks are full, please use P14 or 14a on the north side of the A30, off Harvest Road.
Please note no parking is allowed on the roads by the Halls of Residence, or in the reserved bays along the west side of Founder’s, opposite the hockey field. All parking must be legal, or Penalty Charge Notices will be issued.